Many offices in Alberta have been receiving the call from an Occupational Health & Safety officer to conduct an OHS Inspection.
Many are asking themselves - What do I need to be compliant? What can I be doing right now to be ready for the call?
There are a lot of things that need to be included to have everything you need in place. If you were to create every policy and report form from scratch it would be a minimum of 100 hours to:
- Look up the policies that you need in place
- Look up the legislation and read/understand it
- Draft the policies, create the procedures, create the report forms, create the training resources
Even with that, you could still be at risk of missing an important piece of the policy -- putting yourselves and the practice at risk of receiving a violation ticket or a stop-work order.
That 100 hours you spent making it, doesn’t include the emergency response binder or exposure plan. That would be an extra 45 hours (at least)!
Here is a quick idea of what’s needed.
To be considered compliant, you need to make sure that your OHS policies are in place and that they are in alignment with the OHS Act, Regulations and Code both at the federal and the provincial level.
You also need to make sure that your staff has been trained on all of these policies and that you do have records of their training. You need to keep that thorough documentation of all of your OHS precautions that you're taking right now to mitigate the risk of a COVID-19 exposure within your practice.
Exposure Response Plan 101
You will also need to ensure that your reporting procedures are acceptable and that you have your exposure-response plan ready to go, your team is fully aware of the protocols & have been trained accordingly. You should be prepared for-the OHS officer might to talk to your employees about the exposure-response plan.
Your employees must have training on what that exposure-response plan is, where to find it, and how to act on it so that they are ready to answer those questions if an inspector was to ask about the measures that you've taken thus far.
You need to have COVID-19 related documents and a rapid response plan on what to do in case a team member or patient has tested positive for COVID-19.
Workplace Hazard Assessments
A hazard assessment must be conducted annually -- not sure what this is or how to do it? Check out our last blog to learn more https://streamdentalhr.com/blog/hot-topic-ohands-inspections-in-alberta
If the last annual workplace hazard assessments is a couple of years, now is the time to conduct a hazard assessments so you have this prepare to show the OHS officer what your baseline has been, that you have been doing those assessments, that you've been doing your own annual office inspections, and that your employees have been doing their self-assessments as well.
We know you already have a lot on your plate and there is so much information out there. We have created a checklist that will help guide you with what is needed to pass your inspection. Take the OHS compliance quiz to get a free copy https://streamdentalhr.com/occupational-health-safety
Let us know if you want us to take the OH&S Inspection stress off your plate by clicking HERE!